HISPID 4

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This wiki version of HISPID4 was converted from a text report (there may have been conversion errors) and is provided here for reference only. Note that fields that have File Version = 3 and Field Version = 3 have not been included in HISPID4.

A separate article describes HISPID in more general terms.

Contents

Start of HISPID File

Transfer Code: startfile

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The beginning of the transfer file has the file identifier 'startfile' only



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: This field has the value 'startfile' only (all in lowercase)



End of HISPID File

Transfer Code: endfile

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The end of the transfer file has the file identifier 'endfile' only.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: This field has the value 'endfile' only (all in lowercase).



Version of File

Transfer Code: version

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The HISPID Version used in the current HISPID transfer file.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alphanumeric; the version number prefaced by the acronym 'HISPID' (all in uppercase).


Number of Records in File

Transfer Code: numrecords

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The total number of records expressed as an integer.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Integer only.



Date of File

Transfer Code: datefile

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The date of compilation of the current HISPID file.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Integer; year (4 digits) followed by month (2 digits) and then day (2 digits), without spaces between each. That is, YYYYMMDD.


Name of Institution Supplying Information

Transfer Code: institute

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The name in full of the institution sending the current HISPID file.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values:



Contact Name

Transfer Code: contact

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The full name of the contact person within the institution.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values:



Address of Institution Sending File

Transfer Code: address

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The full postal address of the sending institution.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values:



Telephone Number of Institution

Transfer Code: phone

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The telephone number of the Contact person.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Numeric; the use of national and international codes depends on the circumstances of the sending and receiving institutions.


Facsimile Number of Institution

Transfer Code: fax

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The facsimile number of the Contact person.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Numeric; the use of national and international codes depends on the circumstances of the sending and receiving institutions.


Email Address of Institution

Transfer Code: email

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The email address of the Contact person.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alphanumeric; any valid email address.



Non-Standard Option

Transfer Code: nonstandard

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: This field allows for the inclusion of data or standards that have not been included in this standard.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alphanumeric; the field identifier 'nonstandard' is followed by a suggested unique field identifier (all lowercase (a-z) or at least first first letter lowercase) to be used in the transfer file; which is followed by a brief explanation (if necessary); the syntax of the data (whether alphanumeric or numeric); and the reference to the standard used in this new field (if necessary)(all enclosed by round brackets and, within, each separated by a semicolon and space)(refer examples).





File Action Flag

Transfer Code: fileaction

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A field to indicate how the records of the file should be processed.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alphabetic; this field must consist of one of the following values: delete; insert; update


File Descriptor Flag

Transfer Code: filedescriptor

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A field to indicate the nature of the records contained in the file.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alphabetic; this field must consist of one of the following values: exchange; loan; repatriation.


Description of File Contents and Other Comments

Transfer Code: content

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A brief description of the content of the current HISPID file.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alphanumeric; free text.



Data Set URL

Transfer Code: daturl

Group: FILE IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The internet URL (Universal Resource Locator) where the records in this file can be found.



TDWG Short Name:

Relevant Standards: Internet URL, RFC 1738 (refer URL http://www.w3.org/pub/WWW/Addressing/rfc1738.txt or URL http://www.w3.org/pub/WWW/Addressing/URL/Overview.html)

Domain/Range/Values: Alphanumeric; any valid internet URL.



Start of HISPID Record

Transfer Code: {

Group: ACCESSION IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The single character { indicating the beginning of a HISPID Record



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Must contain the symbol '{' only. To be found at the start of each HISPID record indicating the beginning of the data of each record.


End of HISPID Record

Transfer Code: }

Group: ACCESSION IDENTIFIER

File Version: 4

Field Version: 3

Date: 16 May 2000


Description: The single character } indicating the end of a HISPID Record.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Must contain the symbol '}' only. To be found at the end of each HISPID record indicating the end of the data of each record.


Institution Code

Transfer Code: insid

Group: ACCESSION IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The standard code for the Institution to which the plant record refers.



TDWG Short Name: HERBARIUM

Relevant Standards: Index Herbariorum, International Directory for Botanic Gardens, ABIS, ITF, TLR


Domain/Range/Values: The code must consist of an entry of 1-7 uppercase letters (A-Z), no embedded spaces. This field must be filled.


Accession Identifier

Transfer Code: accid

Group: ACCESSION IDENTIFIER

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The unique identifier of the record, often called 'Accession Number', used internally by the institution to record each accession.



TDWG Short Name: UNIQUEID, ACCESSIONID

Relevant Standards: ABIS, ITF, TLR


Domain/Range/Values: Alphanumeric; the Accession Identifier field may consist of any characters in the ASCII character set, no embedded spaces (refer notes).


Source of Record Flag

Transfer Code: recsou

Group: BASIS OF RECORD

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A code indication of the type of item to which the record refers.



TDWG Short Name: RECSOURCE, NATOBJECT

Relevant Standards: ABIS


Domain/Range/Values: Alphabetic; this field must contain one of the following values: Collection; Electronic; Literature; Observation; Photograph


Suprafamilial Group Name

Transfer Code: supfam

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The relevant suprafamilial group name of the taxon referred to in the record.



TDWG Short Name: CLASS (?)

Relevant Standards: ABIS (supra generic category), ITF


Domain/Range/Values: Alpha; any valid suprafamilial group name, with first letter in uppercase.


Family Name

Transfer Code: fam

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The family name appropriate to the Genus name field, entered in full.



TDWG Short Name: FAMILY

Relevant Standards: ABIS (supra generic category), ITF


Domain/Range/Values: Alpha; any valid plant family name, with capitalisation of the first letter only. If the name of the plant family is unknown, then this field may contain the value UNKNOWN (in uppercase). In this case, the remaining name fields should not be filled.

Suprageneric Group Rank

Transfer Code: supgenrk

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A field to indicate the rank of the suprageneric group name of the plant.



TDWG Short Name:

Relevant Standards: ABIS (supra generic category)


Domain/Range/Values: Alpha; any valid suprageneric group rank, below the rank of family and above the rank of genus, capitalisation of the first letter only.


Suprageneric Group Name

Transfer Code: supgen

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The suprageneric group name of the plant, entered in full.



TDWG Short Name:

Relevant Standards: ABIS (supra generic category)


Domain/Range/Values: Alpha; any valid suprageneric group name, below the rank of family, capitalisation of the first letter only.


Hybrid Flag

Transfer Code: hyb

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A field to indicate whether the plant name refers to a hybrid, graft chimaera or intergrade, without reference to rank.



TDWG Short Name:

Relevant Standards: ITF, MFN, Bisby (1994).


Domain/Range/Values: If the accession is a hybrid, graft chimaera or intergrade, then the Hybrid field must consist of one of the following characters: x; G; H; +; -


Genus Name

Transfer Code: gen

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The name of the genus of a plant or ,if part of a hybrid formula or intergrade, then the name of the first 'parent' of that formula or intergrade, entered in full.


TDWG Short Name: GENUS

Relevant Standards: ABIS, ITF, MFN, Bisby (1994).


Domain/Range/Values: Alpha; any valid genus name, capitalisation of the first letter only.


Second Hybrid Genus Name

Transfer Code: genhy2

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The second name of a hybrid formula or intergrade between two plant genera, entered in full.



TDWG Short Name: GENUS

Relevant Standards:


Domain/Range/Values: Alpha; any valid genus name, capitalisation of the first letter only.


Subgeneric Group Name

Transfer Code: subgen

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The subgeneric group name of the plant, preceded by its rank, entered in full.



TDWG Short Name:

Relevant Standards: ITF


Domain/Range/Values: Alpha; any valid subgeneric group name, capitalisation of the first letter only. The field must also contain one of the following abbreviations of the rank of the Subgeneric Group Name: subgen.; sect.; subsect.; ser.; subser.

Species Qualifier

Transfer Code: spql

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: This qualifier permits the Species Epithet field to be used for normal species names, as well as names of aggregate (refer Comments 1) or segregate species.


TDWG Short Name:

Relevant Standards: ITF; Bisby (1994).


Domain/Range/Values: 1. If the Species Epithet field is not filled, then this field must not be filled. 2. If the Hybrid Flag is filled and the value in the value in that field refers to an interspecific hybrid, then this field must not be filled. Otherwise: 3. This field must consist of one of the following values: agg.; s. lat.; s. str.

Species Epithet

Transfer Code: sp

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The species epithet of the plant or if part of a hybrid formula or intergrade, then the name of the first 'parent' of that formula or intergrade, entered in full.


TDWG Short Name: SPEPITHET

Relevant Standards: ABIS, ITF, TLR, MFN, Bisby (1994).


Domain/Range/Values: Alpha; any valid species name, all lowercase, no embedded spaces.


Second Hybrid Species Epithet

Transfer Code: sphy2

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The second specific epithet of a hybrid formula or intergrade between two plant species, entered in full.



TDWG Short Name: SPEPITHET

Relevant Standards:


Domain/Range/Values: Alpha; any valid species name, all lowercase, no embedded spaces (refer Species Epithet field, above).


Species Author

Transfer Code: spau

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The author citation of the species (as given in Genus Name and Species Epithet fields, above), in standard abbreviated form



TDWG Short Name: SPAUTHOR

Relevant Standards: TLR, MFN, Brummitt & Powell (1992), Bisby (1994).


Domain/Range/Values: Alpha; any valid author abbreviation, initials and first letter of surname in uppercase.


Infraspecific Rank Flag

Transfer Code: isprk

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A field to indicate the lowest infraspecific rank for the name in the Infraspecific Epithet field. The contents of this field are confined to the rank of the infraspecific name of non-collective, and non-cultivar group infraspecific taxa. It also indicates the lowest infraspecific rank for the name of the first 'parent' of a hybrid formula or intergrade.

TDWG Short Name: INFRARANK

Relevant Standards: ITF (in part), MFN, Bisby (1994).


Domain/Range/Values: Alpha; if the Infraspecific Epithet field is filled and the plant is not a Collective hybrid and is not a cultivar, then this field must contain one of the following values: subsp.; var.; subvar.; f.; subf.


Second Hybrid Infraspecific Rank Flag

Transfer Code: isprkhy2

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A field to indicate the lowest infraspecific rank for the name in the Infraspecific Epithet field of the second 'parent' of a hybrid formula or intergrade. The contents of this field are confined to the rank of the infraspecific name of non-collective, and non-cultivar group infraspecific taxa.


TDWG Short Name: INFRARANK

Relevant Standards: ITF (in part), MFN, Bisby (1994).


Domain/Range/Values: Alpha; if the Infraspecific Epithet field is filled and the plant is not a Collective hybrid and is not a cultivar, then this field must be one of the following values: subsp.; var.; subvar.; f.; subf.


Infraspecific Epithet

Transfer Code: isp

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The epithet of the lowest infraspecific rank of the name, entered in full.



TDWG Short Name: INFRANAME

Relevant Standards: ABIS, ITF, TLR, MFN, Bisby (1994).


Domain/Range/Values: Alpha; any valid infraspecific taxon epithet, all lower case.


Second Hybrid Infraspecific Epithet

Transfer Code: isphy2

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The epithet of the lowest infraspecific rank of the name of the second 'parent' in a hybrid formula or intergrade, entered in full.



TDWG Short Name: INFRANAME

Relevant Standards: ABIS, ITF, TLR, MFN, Bisby (1994).


Domain/Range/Values: Alpha; any valid infraspecific taxon epithet, all lower case.


Infraspecific Author

Transfer Code: ispau

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The author citation of the lowest infraspecific epithet, in standard abbreviated form.



TDWG Short Name: INFRAUTHOR

Relevant Standards: ITF; Bisby (1994).


Domain/Range/Values: Alpha; any valid author abbreviation, initials and first letter of surname in uppercase, as used in Species Author field.


Second Hybrid of the Second Infraspecific Flag

Transfer Code: isp2rkhy2

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: An additional field to indicate the rank of the second lowest infraspecific name of the second 'parent' of a hybrid formula or intergrade (as given in the Second Hybrid of the Second Infraspecific Epithet field), which is at a higher level to that of the Second Hybrid Infraspecific Epithet field. This field is used when a 'full' taxonomic name is required.

TDWG Short Name:

Relevant Standards: ITF; Bisby (1994).


Domain/Range/Values: Refer Second Infraspecific Rank Flag, above.



Second Infraspecific Rank Flag

Transfer Code: isp2rk

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: An additional field to indicate the rank of the second lowest infraspecific name (as given in the Second Infraspecific Epithet field), which is at a higher level to that of the Infraspecific Epithet field. This field is used when a 'full' taxonomic name is required (refer Comments and Notes). This field is also used when a 'full' taxonomic name is required for the

TDWG Short Name:

Relevant Standards: ITF; Bisby (1994).


Domain/Range/Values: See under Infraspecific Rank Flag. Note: these additional fields are for non-hybrid infraspecific taxa, not for hybrids, Collective names or cultivars.


Second Infraspecific Epithet

Transfer Code: isp2

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: An additional field for the epithet of the second lowest infraspecific rank of the name of the plant, when a full taxonomic name is required (refer Comments under Second Infraspecific Rank Flag field).


TDWG Short Name:

Relevant Standards: ITF; Bisby (1994).


Domain/Range/Values: See under Infraspecific Epithet field, above. Note: these additional fields are for non-hybrid infraspecific taxa, not for hybrids, collective names or cultivars.


Field Name Second Hybrid of the Second Infraspecific Epithet File Version 4

Second Hybrid of the Second Infraspecific Epithet

Transfer Code: isp2hy2

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: An additional field for the epithet of the second lowest infraspecific rank of the name of the second 'parent' of a hybrid formula or intergrade, when a full taxonomic name is required.


TDWG Short Name:

Relevant Standards: ITF; Bisby (1994).


Domain/Range/Values: Alpha; any valid infraspecifc taxon epithet, all lowercase, as used in Infraspecific Epithet field.

Second Infraspecific Author

Transfer Code: isp2au

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: An additional field for the author citation of the second lowest infraspecific epithet, in standard abbreviated form.



TDWG Short Name:

Relevant Standards: ITF; Bisby (1994).


Domain/Range/Values: Alpha; any valid author abbreviation, initials and first letter of surname in uppercase.


Vernacular Names

Transfer Code: vernam

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A free text field to allow for the inclusion of vernacular (common) plant names.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Vernacular name followed by language of each name in round brackets ( ).


Cultivar Group Name

Transfer Code: culgnam

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The cultivar group name of a plant.



TDWG Short Name:

Relevant Standards: ITF; Trehane (1995)


Domain/Range/Values: Alpha; an entry in this field should consist solely of the Cultivar Group Name, with the first letter of each word of the name in uppercase.


Cultivar Name

Transfer Code: culnam

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The cultivar name of the plant represented by this record.



TDWG Short Name:

Relevant Standards: ITF; ICNCP (Trehane 1995)


Domain/Range/Values: Alpha; any valid cultivar name. The entry should consist solely of the cultivar name. The abbreviation 'cv.' should not be used (except when cultivar of unknown name), nor should the entry be enclosed in single quotes (these should be added in printed outputs only).

Trade Designation Name

Transfer Code: tranam

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The trade name of an accession, where the taxon has a registered trade name or other similar trade designation.



TDWG Short Name:

Relevant Standards: ITF; ICNCP (Trehane 1995)


Domain/Range/Values: 1. An entry in this field should consist solely of the trade designation name, if applicable. 2. If the accession does not bear a designated trade name, this field should not be filled.


Full Name

Transfer Code: fulnam

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The full name of the plant, including full author citation, hybrid name, hybrid formula, collective name, cultivar name (as appropriate).



TDWG Short Name:

Relevant Standards: ITF


Domain/Range/Values: Free text field. All rules of botanical nomenclature apply in this field.


Name Comments

Transfer Code: namcom

Group: RECORD IDENTIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Any comments about the name of the plant are transferred in this field.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Free text field.



Type Qualifier Flag

Transfer Code: tql

Group: TYPIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: This field provides standard terms to qualify the identification of the type of the name of the record when doubts exist.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; this field must consist of one of the following values: Possibly; Probably; ?; Not. This field is used in conjunction with the Type Status field.


Type Status

Transfer Code: tsta

Group: TYPIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The type status of the record.



TDWG Short Name: TYPESTATUS

Relevant Standards: TLR


Domain/Range/Values: Alpha; this field must consist of the following values: epitype; holotype; isotype; isolectotype; isoneotype; isoparatype; isoparalectotype; isosyntype; kleptotype; lectotype; neotype; paratype; paralectotype; syntype; topotype; Unknown type material

Basionym

Transfer Code: basnam

Group: TYPIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The plant name (frequently the basionym) of which this specimen is a type, not necessarily the accepted name for the taxon.



TDWG Short Name:

Relevant Standards: TLR


Domain/Range/Values: Alpha; a valid plant name, including relevant rank identifiers (such as subsp., var.,) as required, conventional capitalisation of name and author.


Second Most Recent Type Qualifier

Transfer Code: tql2

Group: TYPIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: This field provides standard terms to qualify the identification of the type of the name of the second most recent basionym of the record when doubts exist.


TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; this field must consist of one of the following values: Possibly, Probably; ?; Not. This field is used in conjunction with the Second Most Recent Type Status field.


Second Most Recent Type Status

Transfer Code: tsta2

Group: TYPIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A code indicating the type status of the second most recent basionym of the record.



TDWG Short Name: TYPESTATUS

Relevant Standards:


Domain/Range/Values: Alpha; standard abbreviation, as listed in Type Status field.


Second Most Recent Basionym

Transfer Code: basnam2

Group: TYPIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The second most recent basionym of which this specimen is a type, not necessarily the accepted name for the taxon.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; a valid plant name, including relevant rank identifiers (such as subsp., var.,) as required, conventional capitalisation of name and author.


Third Most Recent Type Qualifier Flag

Transfer Code: tql3

Group: TYPIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: This field provides standard terms to qualify the identification of the type of the name of the third most recent basionym of the record when doubts exist.


TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; as listed in Type Status field.



Third Most Recent Type Status

Transfer Code: tsta3

Group: TYPIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A code indicating the type status of the third most recent basionym of the record.



TDWG Short Name: TYPESTATUS

Relevant Standards:


Domain/Range/Values: Alpha; standard abbreviation, as listed in Type Status field.


Third Most Recent Basionym

Transfer Code: basnam3

Group: TYPIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The third most recent basionym of which this specimen is a type, not necessarily the accepted name for the taxon.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; a valid plant name, including relevant rank identifiers (such as subsp., var.,) as required, conventional capitalisation of name and author.


Verification Level Flag

Transfer Code: vlev

Group: VERIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The level to which the identification of the record has been verified.



TDWG Short Name:

Relevant Standards: ITF


Domain/Range/Values: Integer; the entry must be one of the following values: 0 (zero) The name of the record has not been checked by any authority 1 The name of the record determined by comparison with other named plants 2 The name of the record determined by a taxonomist or by other competent persons using herbarium and/or library and/or documented living material 3. The name of the plant determined by taxonomist engaged in systematic revision of the group 4. The record is part of type gathering or propagated from type material by asexual methods




Verifier's Name

Transfer Code: vnam

Group: VERIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The name of the person or persons who verified the identification of the plant, as qualified in the Verification Level field. Their institutional affiliation may be cited, too.


TDWG Short Name:

Relevant Standards: ABIS, ITF


Domain/Range/Values: Alpha; the full name of the verifier(s).



Verification Date

Transfer Code: vdat

Group: VERIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The date on which the name of the plant was verified.



TDWG Short Name:

Relevant Standards: ABIS, ITF


Domain/Range/Values: Integer; year (4 digits) followed by month (2 digits) and the day (2 digits), without spaces between each.


Text Verification Date

Transfer Code: texvdat

Group: VERIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The date on which the name of the plant was verified when the date is not in a form which satisfies the international date data format (as required in Verification Date field).


TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; free text.



Verification Literature

Transfer Code: vlit

Group: VERIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Citation of literature used for identification.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alphanumeric; free text field; cite each author, journal or book title, followed by volume, year and pages (as relevant); each component separated by comma and space.


Verification History

Transfer Code: vhist

Group: VERIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Chronological listing of previous identifications, stating plant name, verifier, date, and reference.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alphanumeric; free text field.



Determinavit

Transfer Code: det

Group: VERIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A field to indicate the nature of the taxonomic verification



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; the entry must be one of the following values: conf.; cit.; det.; script.; vid.


Rank Qualified Flag

Transfer Code: rkql

Group: VERIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The rank of the lowest name/epithet of the taxon qualified by the entry in Identification Qualifier field.



TDWG Short Name:

Relevant Standards: ITF


Domain/Range/Values: If the Identification Qualifier field is filled, then the entry in this field must be one of the following values: Below Family; Family; Genus; Species; first Infraspecific Epithet; second Infraspecific Epithet; Cultivar; Trade Designated Name

Identification Qualifier

Transfer Code: idql

Group: VERIFICATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A standard term to qualify the identification of the taxon when doubts have arisen while comparing the plant and the plant-description.



TDWG Short Name:

Relevant Standards: ITF


Domain/Range/Values: If the identification does not require qualification, then this field must not be filled. If there is any doubt about the identification of the plant record, then this field must contain one of the following: aff.; cf.; Incorrect; forsan; near; ?

Identification Comments

Transfer Code: idcom

Group: VERIFICATION

File Version: 4

Field Version: 4

Date: 28 Apr 2000


Description: A description of any further qualifications to the identity of the name of the record.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; free text.



Country

Transfer Code: cou

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The name of the country or major region where the plant specimen was collected, entered in full.



TDWG Short Name: ISOCOUNTRY (?), BOTCOUNTRY, CONTINENT(?), REGION, ISOREGION, BASICRECU

Relevant Standards: ABIS, ITF, TLR, WGSUB, ISO, Hollis & Brummitt (1992)


Domain/Range/Values: Alpha; accepted standard full political country name, uppercase.


ISO code for Country of Origin

Transfer Code: iso

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The 2 letter code for the representation of the name of the country where the plant was collected, using the codes assigned by the International Standards Organization (ISO).


TDWG Short Name:

Relevant Standards:


Domain/Range/Values: The code must consist of 2 uppercase letters (A-Z).



World Geographical Scheme

Transfer Code: wgs

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: World Geographical Scheme for Recording Plant Distributions by S. Hollis and R.K. Brummitt. - Plant Taxonomic Database Standards No. 2, Version 1.0 (1992).


TDWG Short Name:

Relevant Standards:


Domain/Range/Values: The contents of this field must be a valid entry from the above publication.


Primary Subdivision of Country of Origin

Transfer Code: pru

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The primary recording unit which is the highest order subdivision recognised by the Country of Origin.



TDWG Short Name:

Relevant Standards: ITF; Hollis & Brummitt (1992) Complete 4-level Geographical scheme (refer Table 4 in Hollis & Brummitt, 1992).


Domain/Range/Values: Alpha; in full or standard abbreviation accepted by or agreeing with the Hollis & Brummitt (1992) standard full Complete 4-level Geographical area.


Secondary Subdivision of Country of Origin

Transfer Code: sru

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The secondary recording unit which is the second highest-order subdivision of Country of Origin field.



TDWG Short Name: BASICRECU (?), LOCALPOLU

Relevant Standards: ABIS, ITF, TLR, WGSUB


Domain/Range/Values: Alpha; written in full or any valid regional code or abbreviation (and then in uppercase) as used by the relevant country or region


Special Geographic Unit

Transfer Code: sgu

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The special geographic recording unit describes specific conservation areas and other nature reserves of Country field.



TDWG Short Name:

Relevant Standards: ABIS, ITF


Domain/Range/Values: Alphanumeric; written in full.



Locality

Transfer Code: loc

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The locality where the plant was collected within the country and subdivision fields.



TDWG Short Name: LOCALITY, STANLOC (?)

Relevant Standards: ABIS, ITF


Domain/Range/Values: Alphanumeric; free text, plain language description of the locality, as on the specimen label.


Altitude

Transfer Code: alt

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The altitude of the collection locality or if the collection has been made over an altitudinal range, then the minimum altitude of the collection locality (cf. Maximum Altitude field), in metres above or below sea level (cf. Depth field).


TDWG Short Name: ELEVATIONL

Relevant Standards: SDTS, ITRF, AHD71, ABIS, ITF


Domain/Range/Values: Real; any geographically reasonable altitude in metres.



Accuracy of Altitude

Transfer Code: altacy

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The estimated accuracy of the altitude or, when a range of altitudes given, then the estimated accuracy of the minimum altitude, in metres.



TDWG Short Name: ELEVLACCUR

Relevant Standards: SDTS, ITRF, ITF


Domain/Range/Values:



Maximum Altitude

Transfer Code: altx

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The maximum altitude when the collection is cited as having been collected over an altitudinal range, in metres above or below sea level (cf. Depth field).


TDWG Short Name: ELEVATIONH

Relevant Standards: SDTS, ITRF, AHD71, ABIS, ITF


Domain/Range/Values: Real; any geographically reasonable altitude in metres.



Accuracy of Maximum Altitude

Transfer Code: altacyx

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The estimated accuracy of the maximum altitude when the collection is cited as being taken from within an altitudinal range, in metres.



TDWG Short Name: ELEVHACCUR

Relevant Standards: SDTS, ITRF, ITF


Domain/Range/Values: Real; in metres. If degree of accuracy is unknown, then this field should not be filled.


Source of Altitude Accuracy Flag

Transfer Code: altsou

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Flag indicating the source of the altitude and precision calculations.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; this field must consist of the following values: collector; compiler; automatically generated; unknown


Method of Altitude Determination

Transfer Code: altdet

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: This field indicates how the altitude was derived.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; this field must consist of the following values: altimeter; DEM; GPS; field estimate; map; unknown


Depth

Transfer Code: dep

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The depth of the collection locality beneath the water surface or below the ground surface, or if collection has been made over a range of depths, then this field equals the minimum depth of the collection locality, in metres.


TDWG Short Name:

Relevant Standards: SDTS, ITRF, AHD, ABIS, ITF


Domain/Range/Values: Real, any geographically reasonable depth, in metres.



Accuracy of Depth

Transfer Code: depacy

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The accuracy of the depth estimation, or when a range of depths are given, then the accuracy of the minimum depth estimation, in metres.



TDWG Short Name:

Relevant Standards: SDTS, ITRF


Domain/Range/Values: Real; in metres. If degree of accuracy is unknown, then this field should not be filled.


Maximum Depth

Transfer Code: depx

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The maximum depth when the collection is cited as being taken from a range of depths, in metres beneath the water surface or below the ground surface.


TDWG Short Name:

Relevant Standards: SDTS, ITRF, AHD, ABIS, ITF


Domain/Range/Values: Real; any geographically reasonable depth in metres.



Accuracy of Maximum Depth

Transfer Code: depacyx

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The accuracy of the maximum depth estimation when the collection is cited as being taken from a range of depths, in metres.



TDWG Short Name:

Relevant Standards: SDTS, ITRF


Domain/Range/Values: Real; in metres. If degree of accuracy is unknown, then this field should not be filled.


Latitude, Degree

Transfer Code: latdeg

Group: LOCATION

File Version: 4

Field Version: 3

Date: 22 May 2000


Description: The degrees of latitude of the collection locality, as quoted from the herbarium label or derived.



TDWG Short Name: LATDEGH, LATDEGH

Relevant Standards: ABIS, ITF, AUSLIG Master Name File, Gazetteers


Domain/Range/Values: Integer; within the range 0-90, any valid and geographically meaningful latitude in degrees.


Latitude, Minutes

Transfer Code: latmin

Group: LOCATION

File Version: 4

Field Version: 3

Date: 22 May 2000


Description: The minutes of latitude of the collection locality, as quoted from the label or derived.



TDWG Short Name: LATMINH, LATMINL

Relevant Standards: ABIS, ITF


Domain/Range/Values: Integer; 0-59, any valid and geographically meaningful latitude in minutes.


Latitude, Seconds

Transfer Code: latsec

Group: LOCATION

File Version: 4

Field Version: 3

Date: 22 May 2000


Description: The seconds of latitude of the collection locality, as quoted from the label or derived.



TDWG Short Name: LATSECH, LATSECL

Relevant Standards: ABIS, ITF


Domain/Range/Values: Integer; 0-59, any valid and geographically meaningful latitude in seconds.


Latitude, Direction Flag

Transfer Code: latdir

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The abbreviated direction of latitude of the collection locality, relative to the equator, as quoted from the label or derived.



TDWG Short Name: LATDIRHIGH, LATDIRLOW

Relevant Standards: ABIS, ITF


Domain/Range/Values: Alpha; N or S.



Longitude, Degrees

Transfer Code: londeg

Group: LOCATION

File Version: 4

Field Version: 3

Date: 22 May 2000


Description: The degrees of longitude of the collection locality, as quoted from the label or derived.



TDWG Short Name: LONGDEGH, LONGDEGL

Relevant Standards: ABIS, ITF, AUSLIG Master Name File, Gazetteers


Domain/Range/Values: Integer; 0-180, any valid and geographically meaningful longitude in degrees.


Longitude, Minutes

Transfer Code: lonmin

Group: LOCATION

File Version: 4

Field Version: 3

Date: 22 May 2000


Description: The minutes of longitude of the collection locality, as quoted from the label or derived.



TDWG Short Name: LONGMINH, LONGMINL

Relevant Standards: ABIS, ITF


Domain/Range/Values: Integer; 0-59, any valid and geographically meaningful longitude in minutes.


Longitude, Seconds

Transfer Code: lonsec

Group: LOCATION

File Version: 4

Field Version: 3

Date: 22 May 2000


Description: The seconds of longitude of the collection, as quoted from the label or derived.



TDWG Short Name: LONGSECH, LONGSECH

Relevant Standards: ABIS, ITF


Domain/Range/Values: Integer; 0-59, any valid and geographically meaningful longitude in seconds.


Longitude, Direction Flag

Transfer Code: londir

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The abbreviated direction of longitude of the collection locality, relative to Greenwich, as quoted from the label or derived.



TDWG Short Name: LONGDIRHIGH, LONGDIRLOW

Relevant Standards: ABIS, ITF


Domain/Range/Values: Alpha; E or W.








Spatial Datum

Transfer Code: spadat

Group: LOCATION

File Version: 4

Field Version: 4

Date: 22 May 2000


Description: The mathematical surface on which the mapping and coordinate system used for the geocodes of this record are based.



TDWG Short Name:

Relevant Standards: AS/NZS4270 Spatial Data Transfer Standard; SDTS Spatial Data Transfer Standard.


Domain/Range/Values: Alphanumeric; GDA94; AGD84; AGD66; WGS84



Spatial Projection

Transfer Code: spapro

Group: LOCATION

File Version: 4

Field Version: 3

Date: 22 May 2000


Description: The projection type of the Map Grid system which is used to determine the position of the locality from which the plant specimen was collected.


TDWG Short Name:

Relevant Standards: The default system is normally expected to be ITRF or derivative standards (eg. MGA94, GDA94).


Domain/Range/Values: Alpha, internationally accepted codes (as used in SDTS); Geographic (Latitudes and Longitudes) or the Universal Transverse Mercator Grid System (UTM). When using grid references, wherever possible, the Eastings and Northings should be converted to UTM or a derivative of it. For example, the MGA (Map Grid of Australia) is a derivative of UTM and is derived from the projection of latitudes and longitudes on the Australian Geodetic Datum (AGD) and Geocentric Datum of Australia (GDA).





Spatial Grid, Zone Number

Transfer Code: sgz

Group: LOCATION

File Version: 4

Field Version: 4

Date: 28 Apr 2000


Description: The Map Grid Zone reference of the locality from which the plant was collected or observed.



TDWG Short Name:

Relevant Standards: ITRF or derivative standards (eg. MGA94, GDA94).


Domain/Range/Values: Integer; any valid two digit grid zone reference.



Spatial Grid, Easting

Transfer Code: sge

Group: LOCATION

File Version: 4

Field Version: 3

Date: 22 May 2000


Description: The Map Grid Easting reference of the locality from which the plant specimen was collected.



TDWG Short Name:

Relevant Standards: ITRF or derivative standards (eg. MGA94, GDA94).


Domain/Range/Values: Alphanumeric; any valid grid reference, in metres. The Easting must consists of the following two elements: Hemisphere Indicator Code (E or W) and Six Integer Easting. Note: Grid Zone Designators MUST NOT be used. Grid Zone Numbers MUST be used.

Spatial Grid, Northing

Transfer Code: sgn

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The Map Grid Northing reference of the locality from which the plant specimen was collected.



TDWG Short Name:

Relevant Standards: ITRF or derivative standards (eg. MGA94, GDA94).


Domain/Range/Values: Integer; any valid grid reference, in metres. The Northing Easting must consists of the following two elements: Hemisphere Indicator Code (N or S) and Seven Integer Northing.


Accuracy of Geocode

Transfer Code: geoacy

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The precision of the latitude and longitude of the record.



TDWG Short Name: LATACCUR, LONGACCUR

Relevant Standards: SDTS, ABIS, ITF


Domain/Range/Values: Real; in metres.



Source of Geocode precision

Transfer Code: geosou

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Flag indicating the source of the geocode and precision calculations.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; this field must contain one of the following values: collector; compiler; generalised arbitary point; automatically generated; unknown


Nearest Named Place

Transfer Code: nnp

Group: LOCATION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The nearest named place to the locality of the collection, 1:100 000 topographic map series.



TDWG Short Name: STANLOC (?)

Relevant Standards: ABIS, AUSLIG Master Name File


Domain/Range/Values: Alpha; any valid place name on 1:100 000 topographic map series, conventional capitalisation of the first letter of place names.


Habitat

Transfer Code: hab

Group: HABITAT

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Description of the habitat of the accession, including the geology and soil type in which the plant grows, as well as the associated species of the community from which this accession was collected.


TDWG Short Name: HABITAT

Relevant Standards: ITF


Domain/Range/Values: Alphanumeric; free text, any meaningful habitat descriptions.


Topography

Transfer Code: top

Group: HABITAT

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A description of the topography of the habitat from which the specimen was collected.



TDWG Short Name: GEOLOGY (?)

Relevant Standards:


Domain/Range/Values: Alphanumeric; free text.



Aspect

Transfer Code: asp

Group: HABITAT

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The abbreviated aspect or outlook of the site from which the plant was collected



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; any valid directional or aspect abbreviation as listed in the following: N (North); S (South); E (East); W (West); also NE; SE; NW; SW; NNE; ENE; ESE; SSE; NNW; WNW; WSW; SSW; also Open (Used to refer to a plain or ridge crest); Closed (Used to refer to a valley or ravine)

Substrate

Transfer Code: sub

Group: HABITAT

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The substrate or parent rock material in the habitat from which the specimen was collected.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; free text. This field should not include descriptions of soil type.


Soil Type

Transfer Code: soil

Group: HABITAT

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Description of the surface soil type from which the specimen was collected.



TDWG Short Name: SOILS

Relevant Standards:


Domain/Range/Values: Alphanumeric; free text.



Vegetation

Transfer Code: veg

Group: HABITAT

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Description of the vegetation from which the specimen was collected.



TDWG Short Name: VEGETATION

Relevant Standards:


Domain/Range/Values: Alphanumeric; free text. The contents of this field are sometimes inseparable from the contents of the 'Associated Species' field.


Associated Species

Transfer Code: asspp

Group: HABITAT

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A list of associated species found in the same habitat as the collected specimen.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; free text, scientific names (with standard Capitalisation) or non-scientific names.


Primary Collector's Name(s)

Transfer Code: cnam

Group: COLLECTION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The name of the person or persons who made the collection (from the wild or from cultivation) on which this record is based, and whose collection number is cited in the Collector's Identifier field.


TDWG Short Name: COLLECTOR

Relevant Standards: ABIS, ITF, TLR


Domain/Range/Values: Alpha; any valid collector's name, primary collector's family name (surname) followed by comma and space (, ) then initials (all in uppercase and each separated by fullstops). All initials and first letter of the collector's family name in uppercase. For example, Chambers, P.F. For exceptions to this format, refer Comments.

Collector's Identifier

Transfer Code: cid

Group: COLLECTION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The sequential or other codified number given to the specimen, at the time of collection, by the primary collector(s), usually as on specimen label.


TDWG Short Name: COLLPREFIX, COLLNUMBER, COLLSUFFIX

Relevant Standards: ABIS, ITF, TLR


Domain/Range/Values: Alphanumeric.



Secondary Collector's Name

Transfer Code: cnam2

Group: COLLECTION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Other persons responsible for the collection (from the wild or from cultivation) together with the primary collector of this record.



TDWG Short Name: COLLTEAM

Relevant Standards: ITF


Domain/Range/Values: Alpha; any valid secondary collector's family name (surname) followed by comma and space (, ) then initials (all in uppercase and each separated by fullstops)(refer Primary Collector's Name field for further details).

'Per' Collector

Transfer Code: cper

Group: COLLECTION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Amateur or casual collector who collected specimen for primary collector.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; any valid collector's family name (surname) followed by comma, then space and initials (refer Primary Collector's Name(s) field). NoteL the Collector's Identifier must be associated with the Primary Collector's Name(s) field.

Collection Date

Transfer Code: cdat

Group: COLLECTION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The date on which the material was collected, as represented by this record or, if a second collection date is provided (refer Second Collection Date field), then this field contains the earlier collection date.


TDWG Short Name: COLLDATE

Relevant Standards: ABIS, ITF


Domain/Range/Values: Integer; any chronologically acceptable date, year (4 digits) followed by month (2 digits) and then day (2 digits), without spaces between each. (refer Examples).


Second Collection Date

Transfer Code: cdat2

Group: COLLECTION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The most recent date on which the material was collected, as represented by this record, when a range of collection dates are provided (refer Collection Date field).


TDWG Short Name: COLLDATE2

Relevant Standards: ABIS, ITF


Domain/Range/Values: Integer; any chronologically acceptable date, year (4 digits) followed by month (2 digits) and then day (2 digits), without spaces between each. (refer Examples).


General Text Collection Date

Transfer Code: texcdat

Group: COLLECTION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A field which allows the description of imprecise collection dates which do not conform to the international 'Date' data standard.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha-Integer; any chronologically acceptable date which can not be converted to the format of the previous collection date fields. This field allows for the interchange of the following types of collection date information: Spring 1912; late 1800s; end of 19th Century; Summer 1946

Kind of Collection & Additional Components Flag

Transfer Code: ckin

Group: KIND OF COLLECTION

File Version: 4

Field Version: 3

Date: 22 May 2000


Description: The kind of specimen-associated material represented by this record number, such as sheet, packets, alcohol-preserved, slides etc., not propagating material.


TDWG Short Name: NATOBJECT (?)

Relevant Standards: TLR


Domain/Range/Values: Alphabetic; this field must consist of one of the following values: Alcohol; Bark; Boxed; Cytological; Fruit; Illustration; Image; Other; Packet; Pollen; Print; Reference; Seed; Sheet; Slide; Spore Print; Transparency; Vertical; Wood

Voucher Flag

Transfer Code: vou

Group: KIND OF COLLECTION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A flag to indicate if the specimen serves as a voucher for some special purpose.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alphabetic; this field must consist of one of the following values: Anatomical; Cytological; Ecological; Flora; Illustration; Indigenous; Living; DNA; Other; Photograph; Phytochemical; Unknown; Zoological

Number of Sheets, Parts

Transfer Code: numshe

Group: KIND OF COLLECTION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The number of herbarium sheets, packets, boxes, etc., that make up the specimen represented by this record.



TDWG Short Name: OBJECTS

Relevant Standards:


Domain/Range/Values: Integer; any reasonable number of parts.



Type of Cultivated Material Flag

Transfer Code: tcul

Group: KIND OF COLLECTION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A code indicating the presence of living material for cultivation, collected at the time of collection of the specimen on which the record is based.


TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alphabetic; this field must consist of one of the following values: Cutting; Division; Plant; Seed


Provenance Type Flag

Transfer Code: prot

Group: KIND OF COLLECTION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A code to indicate the provenance of the accession of living material represented by the herbarium voucher.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alphabetic; this field must consist of one of the following values: Cult. ex Wild; Cult. non-Wild; Unknown; Wild


Propagation History Flag

Transfer Code: prohis

Group: KIND OF COLLECTION

File Version: 4

Field Version: 3

Date: 29 May 2000


Description: A code to indicate the nature of the production of the living plant material vouched by the herbarium material, for use in association with the Provenance Type Flag.


TDWG Short Name:

Relevant Standards: ITF


Domain/Range/Values: One or two alphabetic letters, uppercase, as designated below. The entry must be one of the following values: I = Individual wild plants(s); S = Seed or plant arising from seed; SA = From open pollination (from the wild); SB = From controlled pollination; SC = From plants that are isolated and definitely self- pollinated; V = Plant material derived asexually; VA = From vegetative reproduction (including vegetative apomixis); VB = From apomictic cloning (agamospermy); U = Propagation history uncertain or no information.




Donor Type Flag

Transfer Code: dont

Group: KIND OF COLLECTION

File Version: 4

Field Version: 3

Date: 29 May 2000


Description: A code to indicate the type of donor from which the accession was obtained.



TDWG Short Name:

Relevant Standards: ITF


Domain/Range/Values: Alphabetic; a single uppercase alphabetic letter, as designated: B = Botanic Garden or Arboretum; E = Expedition; G = Gene Bank; H = Horticultural Association or Garden Club; I = Individual; M = Municipal Department; N = Nursery or other commercial establishment; O = Other; R = Other research, field or experimental station; S = Staff of institution to which record system applies; V = University Department; U = Unknown or not applicable.





Donor

Transfer Code: don

Group: KIND OF COLLECTION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The person, institution or business from which the accession was obtained.



TDWG Short Name:

Relevant Standards: ITF, Index Herbariorum


Domain/Range/Values: Alphanumeric; free text, use institutional code wherever possible.


Donor's Accession Identifier

Transfer Code: donacc

Group: KIND OF COLLECTION

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Used when a living accession is transferred from one herbarium, garden or gene bank (or other institution that maintains a record system) to another, this is the unique identifier from the previous institution's record system.


TDWG Short Name:

Relevant Standards: ITF


Domain/Range/Values: Alphanumeric; the Donor's Accession Identifier may consist of any characters in the ASCII characters. It must be prefaced by the institutional code of the donating institution.


Collection Notes

Transfer Code: cnot

Group: ADDITIONAL DATA

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: This field includes descriptive information about this plant record, including habit, shape and colour of vegetative and reproductive parts of the plant.


TDWG Short Name: NOTES

Relevant Standards: ITF


Domain/Range/Values: Alphanumeric; free text.



Frequency

Transfer Code: fre

Group: ADDITIONAL DATA

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A description of the local abundance of the taxon represented by the record, without any perceived conservation status implied or provided, as recorded by the collector.


TDWG Short Name: FREQUENCY

Relevant Standards:


Domain/Range/Values: Alpha; free text.



Conservation Status (Threat)

Transfer Code: consta

Group: ADDITIONAL DATA

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A description of the local abundance, hence perceived conservation status of the taxon represented by the specimen of this record in the current collection habitat, as recorded by the collector.


TDWG Short Name: FREQUENCY

Relevant Standards: ITF


Domain/Range/Values: Alpha; free text.



Plant Occurrence - Native

Transfer Code: posnat

Group: ADDITIONAL DATA

File Version: 4

Field Version: 4

Date: 22 May 2000


Description: This field records whether the plant is a native of the collection habitat or whether it is a naturalised introduction.



TDWG Short Name:

Relevant Standards: ITF


Domain/Range/Values: Alphabetic; this field must consist of one of the following values: Natural; Naturalised; Garden Escape; Unknown


Plant Occurrence - Cultivation

Transfer Code: poscul

Group: ADDITIONAL DATA

File Version: 4

Field Version: 4

Date: 28 Apr 2000


Description: This field records whether the plant occurs as a cultivated specimen or not, in the collection habitat.



TDWG Short Name:

Relevant Standards: ITF


Domain/Range/Values: Alphabetic; this field must consist of one of the following values: Cultivated; Not Cultivated; Unknown


Plant Occurrence - Introduction

Transfer Code: posint

Group: ADDITIONAL DATA

File Version: 4

Field Version: 4

Date: 28 Apr 2000


Description: This field described the method of introduction of non-native plants to the collection habitat.



TDWG Short Name:

Relevant Standards: ITF


Domain/Range/Values: Alphabetic; this field must consist of one of the following values: Human; Non Human; Unknown


Habit, Life form

Transfer Code: form

Group: ADDITIONAL DATA

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A description of the habit or life form of the specimen on which the record is based.



TDWG Short Name: PLTDESCR

Relevant Standards:


Domain/Range/Values: Alpha; free text, any valid description of a plant habit.



Phenology

Transfer Code: phe

Group: ADDITIONAL DATA

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The phenological state of the specimen represented by this record.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alphabetic; a value as listed in table below:



Non-computerised Data Flag

Transfer Code: noncom

Group: ADDITIONAL DATA

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: A single character indication of the presence of additional data available on the specimen and not represented in this record.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; Y or N: (refer table)



Miscellaneous Notes

Transfer Code: misc

Group: ADDITIONAL DATA

File Version: 3

Field Version: 3

Date: 28 Apr 2000


Description: Any additional information to be transferred pertaining to the accession, but not catered for in the HISPID standard.



TDWG Short Name:

Relevant Standards: ITF


Domain/Range/Values: Alphanumeric; free text.


Number of Replicates

Transfer Code: numrep

Group: ADDITIONAL DATA

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Number of replicate specimens represented by this record or collection.



TDWG Short Name: REPLICATES

Relevant Standards:


Domain/Range/Values: Integer.



Destination of Replicates

Transfer Code: desrep

Group: ADDITIONAL DATA

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The initial destination(s) of replicate specimens, using Index Herbariorum codes, if designated.



TDWG Short Name:

Relevant Standards: Index Herbariorum


Domain/Range/Values: Alpha; any valid Index Herbariorum code (in uppercase), or name written in full if no code available, separated by comma and space.


Loan Identifier

Transfer Code: loaid

Group: LOAN

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The unique institutional loan number applied with the loan sequence number to uniquely identify a specimen on loan.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alphanumeric; with or without other special characters.



Loan Sequence Number

Transfer Code: loanum

Group: LOAN

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The sequence of a specimen within a given loan, assigned with the Loan Identification to uniquely identify a specimen on loan.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Integer; values starting at 1 and sequential.



Loan Destination

Transfer Code: loades

Group: LOAN

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Institution to which the loan is being sent.



TDWG Short Name:

Relevant Standards: Index Herbariorum


Domain/Range/Values: Alpha; any valid Index Herbariorum code (in uppercase), or written in full if no code available.


Loan for Botanist

Transfer Code: loabot

Group: LOAN

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Name of botanist for whom the loan is destined.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; any valid botanist's name, with the botanist's family name (surname) first, then comma and space, followed by initials (in uppercase and each separated by fullstops), first letter of surname capitalised.


Loan Despatch Method

Transfer Code: loadis

Group: LOAN

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The means by which the loan is being despatched from the home institution.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Alpha; this field must contain one or more of the following: surface mail; airmail; airfreight; road; rail; courier; safe hand; insured/registered


Loan Date

Transfer Code: loadat

Group: LOAN

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The date the loan is prepared and/or sent



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Integer; year (4 digits) followed by month (2 digits) and then day (2 digits), without spaces between each. That is, YYYYMMDD. For example, the 8th June 1975 would be transferred in the form 19750608 (refer Collection Date for further details).

Loan Return Date

Transfer Code: loaret

Group: LOAN

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The date on which the loan is due to be returned to the home institution.



TDWG Short Name:

Relevant Standards:


Domain/Range/Values: Integer; year (4 digits) followed by month (2 digits) and then day (2 digits), without spaces between each. That is, YYYYMMDD. For example, the 4th February 1996 would be transferred in the form 19960204 (refer Collection Date for further details).

Record Creation Operator

Transfer Code: crenam

Group: DATA ENTRY AND EDIT

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Name or sign-on code of the person who created or entered the initial data for this record.



TDWG Short Name: CREATEBY

Relevant Standards:


Domain/Range/Values: Alphanumeric; any valid operator name or code.



Record Creation Date

Transfer Code: credat

Group: DATA ENTRY AND EDIT

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Date of data creation or the initial entry of this record in database.



TDWG Short Name: CREATEDATE

Relevant Standards:


Domain/Range/Values: Integer; year (4 digits) followed by month (2 digits) and then day (2 digits), without spaces between each. That is, YYYYMMDD. For example, the 22nd July 1987 would be transferred in the form 19870722 (refer Collection Date for further details).

Record Creation Institution

Transfer Code: creins

Group: DATA ENTRY AND EDIT

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The institution where this record was created or initially entered.



TDWG Short Name: CREATEINST

Relevant Standards:


Domain/Range/Values: Alphabetic; any valid Index Herbariorum code.



Record Update Operator

Transfer Code: modnam

Group: DATA ENTRY AND EDIT

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Name or sign-on code of the last person to modify or update data for this record.



TDWG Short Name: UPDATEBY

Relevant Standards:


Domain/Range/Values: Alphanumeric; any valid operator name or code.



Last Edit Date

Transfer Code: moddat

Group: DATA ENTRY AND EDIT

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: Date of the last modification or update of this record.



TDWG Short Name: UPDATEDATE

Relevant Standards:


Domain/Range/Values: Integer; year (4 digits) followed by month (2 digits) and then day (2 digits), without spaces between each. That is, YYYYMMDD. For example, the 14th October 1995 would be transferred in the form 19951014 (refer Collection Date for further details).

Record Update Institution

Transfer Code: modins

Group: DATA ENTRY AND EDIT

File Version: 4

Field Version: 3

Date: 28 Apr 2000


Description: The institution where this record was last modified or updated.



TDWG Short Name: UPDATEINST

Relevant Standards:


Domain/Range/Values: Alphabetic; uppercase, any valid Index Herbariorum code.