HISCOM Teleconference, 9 December 2011

“Attendees”

 * Aaron Wilton (CHR) – Chair
 * Greg Whitbread (CANB)
 * Niels Klazenga (MEL)
 * Alison Vaughan (MEL) – Minutes
 * Jim Croft (CANB)
 * Michelle Waycott (AD)
 * Donna Lewis (DNA)
 * Laurence Paine (HO)
 * Ben Richardson (PERTH)
 * Peter Bostock (BRI)
 * Bryn Kingsford (ALA)
 * Miles Nicholls (ALA)
 * Helen Thompson (ABRS)

Apologies
Philip Edgar (WELT)

HISCOM communication
Greg and Ben provided an update on progress on the wiki: it works okay, but there are some issues with editing the pages. Ben and Greg to discuss this further.

Everyone is happy to continue using Google docs for HISCOM documents in progress.

Progress against draft work plan for AVH4:
Data license agreements are yet to be finalised, but there has been some action on licenses this week. ALA is happy with the work plan

Taxon query functionality
Niels has prepared a draft specification for taxon query functionality. The summary at the start of the document outlines expectations of name resolution service, and search requirements. Further refinement of the specification may be needed after testing.

Verification, annotation and notification services
Laurence has started a specification document on verification, annotation and notification services. An early draft is available here. Laurence will work more on the document next week, but would like comments from people about what they want from the service(s).

Duplicate and loan management functionality
Draft requirements document here. Aaron will incorporate the information provided in the capabilities survey and advise when the document has been updated.

Changes to presentation style of AVH
The hyperlink colour is hard to distinguish from other text, particularly for colour-blind people

GUID implementation
Agreement to apply GUIDs to the herbarium object that gets the ABCD UnitID. There are two documents for review and comment: All herbaria need to implement GUIDs, so it is important that all HISCOM members read these documents and familiarise themselves with what needs to be done.
 * 1) How to implement specimen GUIDs for AVH
 * 2) AVH Units

Draft specification for image mobilisation
We are trying to enable herbaria to deliver images and image records. At the moment we are only considering delivery using HISPID through the BioCASe provider, which herbaria have already implemented at significant expense. Eventually the document will become a ‘How to’ document, just like GUID document. Delivery mechanisms are discussed in the document as well.
 * https://docs.google.com/document/d/1nMrIx1dYSBRF3mWshopbJRFFxAV011JC-y7XH5QM200/edit

Latest BioCASe aggregation data feed from MEL and licensing
ALA can’t implement many of the changes discussed at the Perth HISCOM meeting without the data being loaded into the full ALA indices. ALA needs a clear go-ahead from CHAH.

APC – sharing of resources
Greg wanted to know what people thought about having a shared approach to maintaining authority lists. There was general agreement that it was a sensible approach, and it was decided that there is no need to consult APC representatives about how the lists should be managed long term.

Aaron reiterated the need for all HISCOM members to regularly review and have input into the requirement and discussion documents in the HISCOM Google documents folder.